WEBSITE REDESIGN - SC STATE MUSEUM

The South Carolina State Museum Commission is seeking a comprehensive website redesign and development services contract through the State Fiscal Accountability Authority's Division of Procurement Services. The project requires a complete overhaul of the museum's existing WordPress-based website (scmuseum.org), with key deliverables including conversion to HTTPS, implementation of an open-source content management system, responsive design meeting WCAG Level A and AA standards, and Spanish language translation capabilities. The scope encompasses designing and developing a new website with integration of multiple systems including the museum's collections database (EMu/IMu), Gateway Ticketing Systems, and Shopify store, along with specialized portals for online exhibitions, teacher resources, interactive museum maps, events calendars, and facility rental showcases. The solicitation requires contractors to provide initial photography and videography, including six 3-minute videos, 20 360-degree images, and 15 professional photographs, with reduced annual requirements in subsequent years. Proposal submissions were originally due on September 8, 2021 (later extended to September 10, 2021) at 11:00 AM, with a pre-proposal conference held on August 4, 2021 via WebEx and questions accepted until August 5, 2021. The award was initially scheduled for October 15, 2021, with the contract structured as a one-year initial term and four potential one-year renewals.

The solicitation is open to vendors regardless of geographic location or business entity type, including non-US and Canadian firms, with no specific set-aside requirements or restrictions on contractor qualifications. There is no identified incumbent vendor currently supporting the website, and contractors must be registered with the State of South Carolina and complete a Service Provider Security Assessment Questionnaire. The contract requires the selected vendor to provide training for up to seven museum staff members, conduct virtual training, and handle post-launch maintenance including basic website support, plugin/theme updates, security handling, and bug resolution. While a specific budget is not disclosed, the procurement documents indicate that spending will be proportionate to the project's comprehensive scope. The contract includes provisions that the contractor cannot charge markups on procured goods or services and must obtain written estimates and approval before procurement. Travel expenses for routine meetings are the contractor's responsibility, and all intellectual property rights will be transferred to the South Carolina State Museum, with the website required to be fully launched within 12 months of contract execution.