Warehouse & Kitchen Freezers - DOC-RCC

The State of Louisiana's Office of State Procurement is soliciting bids for warehouse and kitchen refrigeration equipment to be delivered to the Rayburn Correctional Center in Angie, Louisiana. The procurement encompasses eight line items across two groups, including cooler and freezer evaporators, condensing units, and complete freezer units with integrated floors. Specific technical requirements mandate R404A refrigerant compatibility, NSF and UL sanitation ratings, microchannel technology, and copper tubing with aluminum fins. Vendors must provide new, current model equipment meeting detailed technical specifications, with warranty terms ranging from 1 to 15 years depending on the component. The bid (RFx Number 3000024496) is scheduled for public opening on April 22, 2025, at 10:00 AM CST, with electronic or physical bid submissions accepted through the LaGov system. Bidders must be registered in the system and can submit responses either electronically or by physical delivery to the Claiborne Building in Baton Rouge. The contract may be renewable for up to 36 months, with potential for two additional 12-month periods.

The procurement includes several Louisiana-specific vendor preferences that provide advantaged consideration to bidders with Louisiana-based workforces and products manufactured within the state. Vendors can receive pricing preferences if their Louisiana-produced items are within 10% of the lowest bid, with similar provisions for United States-manufactured products. Strict security clearance processes are required for vendors entering correctional facilities, including mandatory background checks and detailed personnel information submissions. While specific budget ranges are not explicitly stated, the procurement covers multiple refrigeration units across eight line items, suggesting a substantial contract value. Vendors must coordinate delivery through facility security and provide assembly kits for DOC personnel. The solicitation emphasizes compliance with federal and state regulatory standards, including DOE and ASTM requirements, and requires vendors to demonstrate technical equivalence to specified manufacturer models. Bidders must be prepared to meet comprehensive technical specifications and provide detailed documentation of equipment performance and compliance.