VuLink Data Logger & Telemetry System

The Oklahoma Water Resources Board is procuring a VuLink Data Logger & Telemetry System through a competitive bid process, solicitation number EV00000673. The procurement involves converting 65 existing non-telemetered continuous and discrete water level monitoring sites to cellular telemetry in fiscal year 2025, with potential expansion up to 60 additional units in fiscal years 2026-2028. The telemetry system must be fully compatible with existing In-Situ data loggers and monitoring well infrastructure, capable of deployment in two-inch wells, utilizing readily available batteries, containing internal GPS, and working with existing data transmission protocols. Bidders must demonstrate the ability to provide units that are interchangeable with current network equipment, ensuring minimal infrastructure changes and coding requirements. Evaluation will be conducted on a lowest and best value basis, considering price, product supply capabilities, and product acceptability. The solicitation was issued on March 21, 2025, with bid responses due by April 11, 2025, at 3:00 p.m. Central Standard Time. The last day to submit questions is March 31, 2025, and all responses must be submitted exclusively through the Oklahoma Supplier Portal.

The procurement allows for multiple vendors and does not appear to have specific set-aside designations for disadvantaged businesses, though the Non-Collusion Certification form does provide an option for service-disabled veteran businesses to self-identify. The current network employs In-Situ VuLink telemetry systems, which means any new equipment must integrate seamlessly with this existing infrastructure. Bidders can propose either a set rate for each fiscal year or use the FY25 base rate with up to 20% total price increases over the contract term. Each telemetry unit must include a minimum two-year warranty covering parts, labor, and return shipping. The Oklahoma Water Resources Board reserves the right to adjust unit purchases based on fund availability and changing requirements throughout the potential three-year procurement period. While specific budget ranges are not explicitly stated, the procurement allows for flexibility in purchasing up to 125 total units across the identified timeframe, suggesting a potentially significant contract value.