The Western Suffolk Board of Cooperative Educational Services (BOCES), located in Suffolk County, New York, is seeking a comprehensive Video Management Software (VMS) solution through RFP #25/26-40P-SIE5-CP. The procurement involves a turn-key installation of an integrated video surveillance system with advanced analytics and AI capabilities across multiple educational facilities including Brennan, WTDH, JEA ES, JEA Jr/Sr HS, Manor Plains, Taukomas, WT Republic, and WT Northport. The required system must support ONVIF profile S/T, be NDAA compliant, provide edge-based analytics, offer 30-day on-board video storage, and include the latest software version supporting H.265 and H.264 video codecs. The proposal is due on September 22, 2025, with an initial contract term from award date through June 30, 2026, and an option to renew for five additional one-year periods. Evaluation criteria include technical solution (25%), vendor qualifications (25%), cybersecurity and NDAA compliance (10%), warranty and maintenance support (15%), cost/value (20%), and references (5%). The comprehensive solution requires software, licenses, servers, network connectivity, battery backup, cybersecurity hardening, user training, and ongoing support.
The RFP explicitly states "NO PIGGYBACKING" and does not specify set-aside designations for disadvantaged enterprises. The procurement focuses on Hanwha surveillance system licenses and servers, with specific requirements for WAVE-PRO license models and WRR-P server models featuring storage capacities ranging from 48TB to 96TB. Each location requires 40 hours of surveillance system installation and configuration, with project management hours ranging between 120 to 200 hours. While the current pricing structure in the Excel spreadsheet shows all line items at $0.00, suggesting this is a preliminary document, the comprehensive nature of the project indicates a significant technology investment. The system must provide desktop, mobile, and web client support, with no additional licensing for devices, users, or servers. The solution must also demonstrate compatibility with existing cameras and provide flexibility for future hardware or software modifications. Although a specific budget range is not disclosed, the multi-site implementation and advanced technological requirements suggest a substantial contract value for the selected vendor.
Generated 9/11/25, 6:36 PM