VIDEO ENCODER EQUIPMENT

Westchester County's Bureau of Purchase and Supplies is conducting a Request for Bid (RFB-WC-25245) for 88 AXIS P7316 Video Encoder units intended for the corrections department. The procurement specifically targets video encoding equipment to be delivered to Valhalla, NY, with a strict submission deadline of October 7, 2025, before 2 PM. Sealed physical bids are mandatory, with electronic or faxed submissions explicitly prohibited. The bid allows for potential contract extensions up to 12 months from the original award date, and other New York State political subdivisions may utilize the resulting contract if mutually agreeable. Pricing will be net, F.O.B. destination, with full transportation and delivery charges prepaid by the bidder. The procurement emphasizes independent pricing, requires anti-collusion certification, and mandates compliance with various state and federal laws and executive orders. Vendors must provide complete pricing for the video encoder units with transparent cost structures.

The county actively encourages participation from minority and woman-owned businesses (MBE/WBE) and service-disabled veteran-owned businesses (SDVOB), with an invitation for bidders to register with the County's Office of Economic Development. Westchester County will not pay any federal, state, or local taxes and utilizes an Electronic Funds Transfer (EFT) payment system called Vendor Direct for contractor payments. The specific procurement appears targeted exclusively at AXIS Communications or equivalent manufacturers capable of providing the precise video encoder model specified. While no specific budget range is disclosed, the procurement involves 88 units of specialized video encoding equipment for corrections infrastructure. The contract allows for potential multi-jurisdictional usage, suggesting flexibility in contract implementation and potential broader economic impact for qualifying vendors. Bidders should be prepared to demonstrate technical capability, pricing transparency, and compliance with diverse regulatory requirements.