Vehicle Computers and Hardware

Saratoga County's Department of Central Services is seeking bids for a procurement of vehicle computers and hardware under specification 25-SDVCH-1, specifically targeting the Sheriff's Department. The procurement involves acquiring 10 Rhino Tab M3 UltraRugged Portable Mobile Data Terminals (MDTs) with comprehensive hardware accessories, including thermal printers, power cables, keyboards, and docking stations. The RhinoTab M3 computer system specifications include an Intel Core i7 processor, 32GB RAM, 250GB NVMe SSD, and Windows 11 IoT Enterprise, with additional features like shock-absorbing bumpers and side-mount handles. Sealed bids will be received until 11:00 a.m. on July 28, 2025, with electronic submissions accepted through the Empire State Purchasing Group website. Evaluation will focus on identifying the lowest responsive and responsible vendor, with the contract awarded based on meeting the detailed technical specifications and requirements outlined in the bid package.

The procurement opportunity appears open to all qualified vendors, with no specific set-aside designations mentioned. The bid package includes several compliance requirements, such as non-discrimination clauses, Iran Divestment Act compliance, and sexual harassment prevention requirements. Notably, the contract includes provisions allowing potential use by other political subdivisions in New York State, which could expand the potential scope of the award. While a specific budget range is not explicitly stated, the procurement is characterized as a one-time purchase for 10 mobile data terminal systems. Interested bidders can obtain additional information by contacting the Department of Central Services at 518-885-2210 during business hours (9:00 a.m. to 5:00 p.m., Monday through Friday). The bid documents indicate a 3-year warranty will be included with the purchased equipment, suggesting a comprehensive procurement approach focused on durability and long-term performance.