UTV for DPS

The Louisiana Department of Public Safety (DPS) is seeking to procure two Utility Terrain Vehicles (UTVs) through an Invitation to Bid (ITB) solicitation number 3000024305, with bids due on March 6, 2025, at 10:00 AM CST. The procurement specifically requires UTVs meeting detailed technical specifications, including a minimum 800cc engine, 12 inches of ground clearance, 2500 lb towing capacity, 1000 lb box capacity, 10 gallon fuel capacity, and 4-wheel drive capability. The preferred model is a Polaris Ranger 1000 EPS or an equivalent vehicle that meets or exceeds these requirements. Bidders must be licensed by the Louisiana Motor Vehicle Commission and provide a valid dealer's license issued under La. R.S. 32:1254, either with their initial bid or within 10 business days of bid opening. The bid opening will be conducted virtually via Zoom, with the link available at 9:45 AM CST on the opening date. The state intends to award the contract on an individual basis to the lowest responsive, responsible bidder meeting all specified requirements, with the right to reject individual line items.

The procurement opportunity includes provisions favoring Louisiana-based businesses, offering price preferences of up to 10% for Louisiana products and 7% for certain processed goods, with an additional 5% price preference for U.S.-manufactured products. Vendors must be registered in the LaGov system to submit bids and receive notifications, and must follow detailed online bidding instructions provided in Attachment B. The bid submission allows for both physical and online submissions through the vendor portal, with payment terms including LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) options. All bid prices must include delivery F.O.B. destination and all associated fees, except waste tire fees. While no specific budget range is explicitly stated, the procurement is for two UTVs with comprehensive specifications. Vendors must ensure their bids include complete pricing, covering transportation, freight, inside delivery, unpacking, assembly, and debris removal. The solicitation emphasizes compliance with state procurement regulations and provides clear guidelines for bid preparation and submission.