Trolley Carbon Inserts

The Greater Dayton Regional Transit Authority (RTA) is soliciting quotes for Trolley Carbon Inserts through RFQ 25-56, seeking 10,000 carbon inserts from specific manufacturers including Kiepe, Schunk Carbon Technology LLC, Morgan Advanced Materials, and Pantrac. The procurement allows for approved equal manufacturers and requires a firm-fixed price that includes all shipping costs, to be delivered FOB Destination. Key procurement dates include a final clarification deadline of September 22, 2025 at 5:00 PM, with quote submissions due on September 26, 2025 at 10:00 AM. Award will be made to the lowest responsive and responsible quoter, with RTA reserving the right to independently test delivered products. Vendors must provide a standard manufacturer's warranty and comply with RTA's security protocols, including wearing identification badges and company-identifying clothing. Technical requirements mandate comprehensive safety and environmental compliance, including submission of Material Safety Data Sheets and adherence to operational procedures.

The procurement emphasizes Department of Transportation policy to maximize Disadvantaged Business Enterprise (DBE) participation, indicating potential set-aside provisions or preferential treatment for qualifying businesses. Vendors must maintain extensive insurance coverage, including Workers' Compensation, Commercial General Liability, Commercial Auto Liability, and Excess/Umbrella Insurance, with minimum coverage limits ranging from $500,000 to $1,000,000. Insurance providers must have a minimum A.M. Best's rating of A-/X, and RTA must be named as an additional insured. While specific contract value is not disclosed, the requirement for 10,000 carbon inserts suggests a potentially significant procurement. Contractors will be paid within 30 days after delivery of proper invoices, with taxes excluded from the quoted price. The contract duration will extend until complete receipt of ordered items, and successful vendors must navigate complex federal transit administration clauses applicable to contracts between $2,000 and $100,000.