Tree Maintenance and Removal Services

Pinellas County, Florida is conducting a competitive Invitation to Bid (ITB) procurement for Tree Maintenance and Removal Services to establish contracts with qualified vendors providing comprehensive tree care across county-owned and managed properties throughout the jurisdiction. The services encompass tree pruning (under and over 10 feet), palm pruning (under and over 10 feet), tree removal with stump grinding (in two size categories), and stump grinding without removal, to be performed at 47 designated locations including administrative buildings, parks, vacant lots, rights-of-way, landscaped medians, stormwater facilities, outparcels, and environmentally sensitive areas managed by the Pinellas County Construction and Property Management Department. Key qualifications require contractors to maintain a certified arborist on site during work activities above 10 feet, obtain Florida landscape best management practices certification, maintain extensive insurance coverage including $1,000,000 general liability per occurrence, comply with E-Verify enrollment requirements, and complete background checks for all employees. The contract term is 36 months with two optional 12-month renewal periods for a potential total of 60 months, commencing October 1, 2026, with pricing submitted on an hourly basis for quoted services plus a general tree maintenance estimate of 3,330 hours annually and unit price adjustments capped at the lesser of the Consumer Price Index or 5 percent annually. The proposal submission deadline is May 26, 2026, at 3:00 p.m., with questions due by May 19, 2026, at 3:00 p.m., and submittals must be uploaded through the OpenGov procurement portal with a 120-day withdrawal restriction following opening. Award will be made to the lowest responsive, responsible bidder whose submittal is most advantageous to the County, with evaluation based on meeting all stated specifications and requirements.

The procurement contains no designated set-asides or enterprise restrictions, though all contractors must comply with multiple statutory attestations including certification that they are not owned or controlled by designated foreign countries of concern, do not engage in human trafficking or coercion for labor, will not knowingly transport unauthorized aliens into Florida, and maintain appropriate corporate registration and compliance with all local, state, and federal laws. The incumbent contractor is Gulfcoast Transfer Services Inc., dba Prime-Scape Services, operating under contract number 189-0360, which has provided services valued at approximately $227,377.50 in fiscal year 2025 and $5,910.00 year-to-date in fiscal year 2026. The anticipated total contract value over the three-year initial term is $583,422.75, equating to approximately $194,474.25 annually, with funding budgeted from the CPM Department Operating Budget allocated to Other Contractual Services and Routine/Preventative and As-needed Repair and Maintenance accounts. The contract is non-exclusive, and Pinellas County reserves the right to contract with other vendors for similar services; invoices must be submitted within 60 calendar days of service performance, with all fiscal year-end invoices due by October 31 to remain eligible for payment.