Traffic Data Services WIM/CCS

The South Carolina Department of Transportation (SCDOT) is issuing a Request for Proposal (RFP) for Traffic Data Services involving Weigh-in-Motion (WIM) and Continuous Count Station (CCS) data collection across Richland County and throughout South Carolina's state highway system. The procurement seeks qualified vendors to maintain approximately 167 existing CCS sites and 19 WIM sites (representing approximately 83 total lanes), install new sites as directed by SCDOT, perform equipment repairs and calibrations, and deliver accurate traffic data in approved formats. Deliverables include comprehensive technical and business proposals addressing data quality standards, online system requirements, API integration capabilities with SCDOT's Traffic Data Management Application (TDMA), emergency operations capabilities, asset management tools, accessibility compliance to WCAG 2.1 Level AA standards, security protocols, artificial intelligence disclosure, backup and disaster recovery procedures, and project management methodologies. The vendor must provide reliable traffic volume, classification, and speed data collection using approved equipment such as Rekor AI cameras, with pricing submitted separately on a per-lane per-month basis for WIM services and per-month basis for CCS volume-only and volume/classification/speed services. Evaluation criteria are weighted as follows: data delivery capability (50%), staff experience and qualifications (25%), vendor demonstrations (20%), responsiveness and staff availability (15%), and price (10%). Critical deadlines include a pre-proposal conference on February 18, 2025, at 10:00 a.m. via Microsoft Teams, written questions due by February 19, 2026, at 12:00 p.m., proposals due by March 10, 2026, at 2:30 p.m., anticipated award on April 14, 2026, and contract commencement on May 20, 2026, extending through May 19, 2033, with automatic annual renewals unless the state provides 30 days' notice of non-renewal.

No specific set-asides for disadvantaged enterprises or restrictions on organization types are documented in the solicitation materials; however, all proposals must include required certifications including debarment certification, drug-free workplace certification, and accessibility conformance reports. Vendors proposing cloud-hosted solutions must comply with comprehensive data sovereignty, security, and compliance requirements outlined in the Cloud Hosting Data & Security Compliance Attestation form, including attestation that data resides exclusively within the continental United States and that hosting providers maintain active security certifications such as FedRAMP Moderate or Higher Authorization, GovRAMP Authorization, or SOC 2 Type II Certification. All vendors must complete the Service Provider Security Assessment Questionnaire addressing access controls, disaster recovery and business continuity plans, employee vetting processes, subcontractor security protocols, encryption practices, breach detection controls, audit logging procedures, and incident response protocols. The Artificial Intelligence Use Disclosure Questionnaire is mandatory for all responding contractors, requiring comprehensive documentation of any AI, machine learning, or algorithmic decision-making capabilities proposed in their solutions. While no specific budget range or award value is disclosed in the available solicitation materials, SCDOT's current payment structure is based on 20 or more days of valid data per month with potential negotiation of upgrade costs with the selected vendor, and the multi-year contract term (May 2026 through May 2033) suggests a substantial procurement commitment for statewide traffic monitoring infrastructure.