TITLE SEARCH SERVICES

Oswego County is seeking a professional services vendor to provide comprehensive title search services for tax foreclosure proceedings, specifically targeting approximately 1,200 parcels of real property slated for foreclosure actions in 2025. The procurement, identified as RFP-25-TR-001, requires a qualified contractor to conduct extensive ten-year title searches in compliance with Article Eleven of the NYS Real Property Tax Law. Deliverables include detailed property reports encompassing thirty-year mortgage searches, ten-year judgment and tax warrant searches, lis pendens searches, and comprehensive legal interest investigations. The successful vendor must prepare four sets of mailing labels for all property owners, creditors, and interested parties, and provide addresses for all identified entities. Proposals are due by 2:00 p.m. on Wednesday, May 14, 2025, with the contract anticipated to commence on June 12, 2025, and terminate on June 11, 2026, with potential extensions for four additional one-year terms. Evaluation criteria will include compliance with RFP requirements, vendor experience, responsiveness, references, pricing, and overall vendor credibility.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. While the document does not mention incumbent vendors or existing technology infrastructure, it indicates the county reserves the right to award the contract to the most responsive and responsible vendor, potentially dividing the project among multiple proposers if deemed appropriate. Although specific budget ranges are not predetermined in the available documentation, the scope of work involves processing title searches for 1,200 parcels, suggesting a substantial contract value. The county will select a vendor capable of completing the entire project segment by July 31, 2025, with a contract duration of one year and potential for four additional annual extensions. Prospective vendors should be prepared to demonstrate comprehensive capabilities in title searching, legal document analysis, and systematic property research to meet the county's rigorous requirements for tax foreclosure proceedings.