Three-Phase Meter Test Board

The City of Ocala Electric Utility (OEU) is issuing Request for Proposal (RFP) #ELE/260570 to procure a fully integrated, turnkey Three-Phase Meter Test Board system designed to perform comprehensive accuracy, functionality, and operational testing of solid-state electric meters throughout OEU's metering program. The deliverables include all required hardware, software, accessories, documentation, training, and support services necessary for successful installation, commissioning, and ongoing operation. The system must meet minimum performance specifications including 0.04% accuracy (with optional 0.02% or 0.01%), current range of 0.01 to 50 A RMS with 70 A peak capability, support for meter forms 1S through 16S, integrated reference standards with harmonic analysis up to the 50th order, and capabilities for Advanced Metering Infrastructure (AMI) meter testing, firmware verification, communications module diagnostics, meter disconnect switch testing, and barcode scanning. Proposers must provide at least three references from municipalities or other governmental entities demonstrating equivalent Three-Phase Meter Test Board installations with training and implementation, plus two additional references from entities within the United States for which the proposer provided the same type of product and services. The evaluation will be based on a best-value approach with scoring allocated as follows: Qualifications and Experience of Firm and Assigned Personnel (25 points), Technical Compliance & System Capability (50 points), and Proposal Price (25 points), for a total of 100 points. Questions must be submitted by April 27, 2026 at 5:00 p.m. EST, and sealed electronic proposals are due by April 30, 2026 at 2:00 p.m. EST via the City's e-procurement portal at www.bidocala.com. Pricing must be submitted on a lump sum basis including software, delivery, installation, configuration, on-site training, and any additional miscellaneous costs, with sections for renewal pricing and optional term pricing.

The City of Ocala does not qualify for local preference under Section 22-2 of its Code of Ordinances. The solicitation encourages participation by minority businesses, women's business enterprises, and labor surplus area firms as prime contractors or subcontractors. No incumbent vendors or current contractors are identified in the available documentation. The proposed system must interface effectively with OEU's existing systems of record and support both current testing standards and anticipated future metering technologies. The awarded vendor must procure and maintain commercial auto liability insurance ($1,000,000 per occurrence), commercial general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), and workers' compensation insurance in amounts required by Florida law, with the City named as additional insured. No specific award value or budget range is disclosed in the solicitation documents. All proposals will become public records upon award recommendation or ten days after opening, subject to Florida's public records law (Chapter 119, Florida Statutes).