TDCJ - Plane Unit - Install and Program Circuit Board

The Texas Department of Criminal Justice (TDCJ) is soliciting bids for a specialized procurement involving the installation and programming of a circuit board for the K-building monitoring and security systems at the Plane Unit. The specific item being procured is a single AAON unit (stock number 910-36, model number RL09530CB2T233, serial number 3101-K001MAHN02) with precise technical specifications for controller replacement. The invitation for bid (IFB) number TM218732 requires vendors to submit electronic bids preferably via bids@tdcj.texas.gov, with a critical deadline of July 10, 2025, at 3:00 PM. Potential bidders must submit any questions by July 1, 2025, at 10:00 AM and are required to demonstrate compliance with stringent qualifications, including mandatory insurance coverage of at least $1,000,000.00 and ability to pass comprehensive background checks. Evaluation criteria appear to emphasize technical capability, security compliance, and adherence to correctional facility work protocols, with TDCJ reserving the right to reject any bid and immediately remove personnel who do not meet established guidelines.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Vendors must comply with extensive security procedures, including strict contraband restrictions and tool management protocols when working on TDCJ premises. The contract requires vendors to maintain high standards of performance, ethical conduct, and legal compliance throughout the procurement and contract execution process. While a specific award value is not disclosed, the procurement involves a single specialized unit with associated installation and programming services. Contractors will need to demonstrate robust capabilities in correctional facility technology integration, with particular emphasis on security system components. The procurement allows for electronic bid submission and requires vendors to provide comprehensive contact information to ensure receipt of any potential amendments to the solicitation. Potential bidders must be prepared to navigate complex government procurement requirements, including provisions for intellectual property rights, data ownership, and compliance with Texas state procurement regulations.