Campus Technology Services - 2025 Summer Refresh

SUNY Cortland is seeking to procure Audio Video and Information Technology equipment and accessories through a one-time purchase for a campus technology services refresh scheduled for summer 2025. The procurement will be executed under NYS Education Law 355(5)(a) using discretionary authority, with all bids required to be submitted through the Red Dragon Sourcing electronic bidding system managed by Ion Wave Technologies. Prospective vendors must complete free online registration to participate in the bidding process, with proposals due by April 7, 2025, at 3:00 PM. The contract scope involves comprehensive technology upgrades across SUNY Cortland's campus, targeting improvements in audiovisual and information technology infrastructure. Vendors must demonstrate capability to provide high-quality technology equipment and accessories that meet the institution's specific technological requirements. The procurement will be open to vendors across all New York State counties, with the primary location being SUNY Cortland's campus.

The contract opportunity includes specific subcontracting goals for diverse business enterprises, with 18% allocated for Minority Owned businesses, 12% for Women Owned businesses, and 6% for Service-Disabled Veteran-Owned businesses. Previous contractors for similar procurement include VTC Specialties, Inc., B & H Photo-Video-Pro-Audio, Adwar Video, Tony Baird Electronics Inc., Dedicated Systems, Inc., and SHI International Corp., indicating a competitive and established market for campus technology services. While no specific budget range is explicitly stated, the procurement is structured as a one-time purchase, suggesting a discrete and potentially significant investment in technological infrastructure. The contract does not have a Service-Disabled Veteran-Owned business set-aside, but does emphasize opportunities for diverse business participation. The procurement appears designed to encourage broad participation while maintaining high standards for technological capability and business diversity.