Strategic Planning Support South Metro Fire Rescue

South Metro Fire Rescue (SMFR) in Douglas County, Colorado, is soliciting a Request for Proposal (RFP) for strategic planning support services through solicitation SMFR-25-1002. The agency seeks a consultant to develop a comprehensive strategic plan that will create a clear, adaptable framework for the organization, involving the 7-member Board of Directors, 7-member Executive Team, and key stakeholders. The strategic planning process will leverage recent community engagement insights and include activities such as a strategic retreat, stakeholder interviews, and development of a strategic framework with a timeless mission, vision, and strategic objectives. Proposal submissions are due on July 28, 2025, by 8:00 AM MT, with potential presentations scheduled for July 30 and 31, 2025, and an anticipated Notice of Award on August 6, 2025. The evaluation criteria will be weighted across several key areas: experience and expertise (15%), approach and methodology (25%), alignment with organizational needs (20%), cost effectiveness (25%), and references and past performance (15%). Proposers must demonstrate expertise in strategic planning for public agencies, particularly fire districts, and show capability to facilitate engagement with leadership and governing boards.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. Proposers must submit both technical and cost proposals electronically through BidNet, with a total budget not to exceed $100,000.00. The cost proposal must provide a detailed, itemized breakdown including personnel costs, travel and incidental expenses, and any additional costs for materials or technology. Contractors will be required to maintain comprehensive insurance coverage, including workers' compensation, employer's liability, commercial general liability, and automobile liability insurance, with specific minimum coverage amounts and requirements such as an A.M. Best Company rating of "A-VII" or better. The initial contract term is anticipated to be one calendar year, with potential extensions up to four additional years for a total contract term not exceeding five years. Successful proposers must be prepared to provide waiver of subrogation endorsements and have policies that are primary and non-contributory, with SMFR endorsed as an additional insured on relevant insurance policies.