STC E-RECRUITMENT & ONBOARDING SYSTEM

The State of South Carolina, specifically through the Office of State Procurement (OSP) and on behalf of all Using Governmental Units, is seeking a comprehensive E-Recruitment and On-boarding System for statewide implementation. The procurement is a Request for Proposal (RFP) targeting a centralized system that provides job posting, application capabilities, recruitment management tools, and seamless onboarding integration with the state's SAP-based SCEIS system. The system must be 508 compliant, support candidate relationship management, and accommodate federal form requirements and agency-specific customizations. Offerors must demonstrate a minimum of three years of experience providing e-recruitment systems for state government, with mandatory capabilities including initial on-site training for twenty users, 99.5% system uptime, response times under one second, and 24-hour call support. The solicitation timeline includes a pre-proposal conference on February 13, 2023, questions due by February 14, 2023, and proposal submissions due by April 5, 2023, with anticipated award notification on July 5, 2023. The proposed contract will have an initial five-year term from July 17, 2023, to July 16, 2028, with potential two one-year renewals extending the maximum contract period to July 16, 2030.

While no specific set-aside designations were explicitly noted, the procurement is a statewide term contract available to all South Carolina public procurement units, with mandatory use by state governmental bodies under certain circumstances. The current environment utilizes NeoGov for recruitment with a partially implemented and ineffective onboarding module, indicating a need for comprehensive system modernization. Approximately 11,000 annual hires are anticipated across 177 agencies with 1,951 divisions and 773 HR professionals. Vendors must pass accredited security audits like SSAE 16 SOC 2 Type 2 or ISO 27001 and maintain comprehensive liability and cyber insurance with limits of $5-10 million. Pricing shall be submitted as a separate business proposal with line items for design and development, implementation, training, and other costs broken down annually across the potential seven-year contract period. The State will provide personnel to answer programmatic questions and establish a steering team to guide the project and monitor performance, with the ultimate goal of creating a more efficient, integrated recruitment and onboarding system.