Snow Removal Services

The City of Rochester Hills is soliciting proposals for Snow Removal Services for the 2025-2026 Winter Season through RFP-RH-25-034, seeking qualified contractors to provide comprehensive snow management across ten municipal locations including City Hall, 52/3 District Court, Oakland County Sheriff's Office, five fire stations, and two public parking lots. The procurement involves plowing and salting services for parking lots, drive areas, sidewalks, and steps, with pricing structured on a per-push basis and differentiated rates for snow depths of 1" to 6" and over 6". Contractors must submit electronic proposals through the Michigan Intergovernmental Trade Network (MITN) by 3:00 P.M. on May 30, 2025, with proposal evaluations considering qualifications, experience, comparable projects, methodology, and pricing. Successful vendors will be required to maintain detailed Storm Logs documenting each snow removal event, to be submitted within 24 hours of service. The contract includes potential two-year renewal options for the 2026-2027 and 2027-2028 Winter Seasons, providing long-term service potential for selected contractors.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are stringent, mandating commercial general liability, motor vehicle liability, and workers' compensation coverage. Payment terms offer flexibility, including check (60-day payment), ACH transfer (45-day payment), and credit card (20-day payment) options. The City reserves the right to award contracts to multiple qualified firms, suggesting potential for split or distributed contract awards. While specific budget ranges are not detailed in the provided documentation, the per-push pricing model and multiple location coverage suggest a substantial potential contract value. The procurement approach emphasizes comprehensive service capabilities, technical competence, and competitive pricing as key selection criteria. Interested contractors should carefully review the full RFP documentation to understand the complete scope of requirements and submission expectations.