Fire Extinguisher Testing, Servicing, Recharging & Replacement

The City of Rochester Hills, located in Oakland County, Michigan, is seeking proposals for a comprehensive fire extinguisher testing, servicing, recharging, and replacement contract covering a three-year period. The procurement solicits a qualified contractor to provide maintenance services for fire extinguishers across multiple city-owned facilities, including buildings, parks, cemeteries, fleet vehicles, and emergency vehicles. Proposing vendors must demonstrate a minimum of five years of industry experience, maintain appropriate licenses, and provide comprehensive insurance coverage. The Request for Proposals (RFP-RH-25-039) requires electronic submission through the Michigan Intergovernmental Trade Network (MITN) by 3:00 P.M. on May 29, 2025, with a proposal opening via Zoom teleconference scheduled for 3:30 P.M. the same day. Evaluation criteria will encompass multiple factors including vendor experience, qualifications, service capacity, methodology, and references, with the understanding that the lowest price will not be the sole determining factor for contract award. The service requirements include routine and emergency inspections, on-site refilling, detailed reporting, and strict compliance with national fire protection standards for various fire extinguisher types, predominantly ABC Dry Chemical with some specialized Clean Agent and K Class extinguishers.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. The contract encompasses an extensive inventory of fire extinguishers across multiple municipal locations, including City Hall, fire stations, museums, parks, and other city facilities. Payment terms offer flexibility, including check (60 days), ACH (45 days), and credit card (20 days) options, with specific invoicing requirements. While no incumbent vendor is mentioned, the contract is not automatically renewable, and proposed pricing must remain firm for a minimum of 90 days from the proposal opening date. The City reserves the right to reject any or all proposals, suggesting potential variability in the contract's total value. Although a specific budget range is not explicitly stated, the comprehensive nature of the services—including hydrostatic testing, recharging, annual inspections, and potential extinguisher replacements—indicates a substantial procurement commitment for the three-year contract period.