Snow Hauling Services

The Kenton County Airport Board (KCAB) is soliciting proposals for Snow Hauling Services at the Cincinnati/Northern Kentucky International Airport (CVG) located in Hebron, Kentucky. The procurement seeks up to twelve trucks with operators capable of performing snow removal and hauling services from airfield and ramp areas during winter operations. Trucks must have specific dimensional requirements, including beds that are 18' long and 7'7" wide, with a maximum height of 10'6" at the top of side boards, and contractors must also provide a standby service truck. The contract will run for three years with options to renew for two additional one-year terms or one two-year term, with an anticipated implementation date of November 1, 2025. Key requirements include 24/7 availability during the service period, operators working no more than twelve hours per day, and truck readiness within twelve hours' notice. Proposal submission deadlines include questions due by August 11, 2025 at 11:59 pm, with answers posted by August 14, 2025, and final proposals due by August 21, 2025 at 2:00 pm Eastern Time.

The procurement includes provisions for Kentucky resident bidder preferences and incorporates Title VI Civil Rights Act provisions to ensure disadvantaged business enterprises receive fair bidding opportunities. Contractors must provide comprehensive documentation including Kentucky operating licenses, insurance certificates, truck specifications, and resident/non-resident status forms. The contract includes a minimum retainer payment of $25,000 for the entire snow season, which will be credited against actual services provided. Financial considerations include airport badging at $44.00 per badge and a $500.00 key deposit, with additional replacement fees for lost badges and keys. Insurance requirements are extensive, including professional liability coverage of $1,000,000, commercial general liability ranging from $2,000,000 to $10,000,000 depending on work location, automobile liability coverage, and Kentucky workers' compensation insurance. While specific budget ranges are not explicitly stated, the comprehensive requirements and multi-year contract structure suggest a significant potential contract value for the selected vendor.