Smokey Bear Fire Prevention items 4295Bid Documents

The State of Indiana, specifically the Marion County Fire Control Headquarters, is seeking a procurement of Smokey Bear Fire Prevention promotional items for use at public events and fairs. The solicitation (No. 84807) requires vendors to supply a comprehensive range of branded materials, including headbands, playing cards, keychains, magnets, patches, pens, pencils, pins, license plate stickers, tokens, YoYos, and zipper pulls, with quantities ranging from 6.6 to 1,000 units per item. The bid is due on August 25, 2025, at 11:00 AM, with all items to be shipped to the Fire Control Headquarters at 6220 Forest Road in Martinsville, Indiana. Vendors must submit a complete bid package, including unit pricing for each item, with the state reserving the right to terminate the contract for convenience or funding cancellation. The procurement emphasizes open competition and allows for alternate bids that can be verified as equal or better than the specified requirements.

The contract opportunity includes specific procurement goals for Minority Business Enterprises (8%), Women's Business Enterprises (11%), and Veteran Owned Small Businesses (3%), indicating a strong commitment to diverse vendor participation. Bidders must complete several mandatory forms, including an Indiana Economic Impact form and demonstrate compliance with state regulations on drug-free workplace, employment eligibility verification, and ethical standards. While no specific budget range is explicitly stated, the diverse range of promotional items suggests a potentially significant contract value. Vendors must ensure all pricing remains firm and provide comprehensive documentation to be considered for the contract. The state's procurement approach appears designed to maximize competition while maintaining strict vendor qualifications and ethical standards, with a clear focus on supporting diverse and local business enterprises.