Smoke Vent Testing/Inspection

The Wake County Public School System (WCPSS) is issuing a Request for Proposal (RFP) for smoke vent testing, inspection, and corrective maintenance services across its 203 schools throughout North Carolina. The procurement seeks qualified contractors to provide annual smoke vent testing and inspection services in compliance with NFPA 204 standards for approximately 211 smoke vents currently maintained within the district. Key deliverables include comprehensive annual inspections, preventive maintenance, and emergency repair services available on a 24-hour, 7-day basis with a mandatory two-hour emergency response requirement. Contractors must possess appropriate licenses and certifications meeting NFPA 204 Service Personnel Qualifications and demonstrate relevant experience through three references (excluding WCPSS). Pricing shall be submitted as a fixed annual inspection rate per year plus hourly labor rates for installation, repair technicians, and helpers, with separate overtime rates, material markup capped at cost plus 10%, subcontractor markup at cost plus 5%, and equipment rental markup at cost plus 5%. Critical deadlines include a non-mandatory pre-proposal meeting on April 8, 2026, at 9:00 AM ET at 1551 Rock Quarry Road, Building F in Raleigh; written question submission deadline of April 8, 2026, with responses provided by April 15, 2026; and proposal submission deadline of April 23, 2026, at 1:00 PM ET via the electronic Vendor Portal with a public live bid opening via Microsoft Teams. The contract term runs from July 1, 2026, through June 30, 2027, with potential extension for one additional year.

No specific set-aside designations or restrictions limiting procurement to disadvantaged enterprises or particular organization types are identified in the RFP documentation. Contractors must comply with E-Verify requirements, the Lunsford Act mandating sexual offender registry checks on all contractual personnel, criminal background checks, and Affordable Care Act provisions regarding health insurance coverage. Insurance requirements include Commercial General Liability of $1,000,000, Commercial Automobile Liability of $1,000,000, and Workers Compensation coverage with statutory limits. The contract is classified as an Agency Specific Term Contract with commodity code 781416 and is not subject to federal funding restrictions, meaning it cannot be used for purchases involving federal funds. No incumbent vendor information or specific budget range is provided in the available documentation. WCPSS reserves the right to reject any and all proposals and is not obligated to award to the lowest bidder, with payment terms established at net 30 days following correct invoice receipt or acceptance of services.