Security Access Control Cameras

The Hillsborough County Board of County Commissioners is conducting a competitive sealed bid procurement (ITB-26-00196) for security access control camera services at thirty Water Resources Department facilities throughout Hillsborough County, Florida. The solicitation seeks a qualified contractor to provide installations, inspections, testing, preventative maintenance, and repair services for closed-circuit television systems, access control systems, and intercom systems across the identified facilities. The contract term is five years with a project estimate of $461,365.28 plus a $20,000 allowance for unforeseen repairs. Key deliverables include comprehensive preventative maintenance, emergency response within four hours for mission-critical situations and within five business days for standard requests during normal business hours, sufficient parts inventory to address common service issues in a single visit, and one-year warranties on all parts and workmanship or manufacturer warranties, whichever is longer. Required qualifications include certification by manufacturers such as Milestone Video Management Systems, Axis cameras, and Software House access control systems, with familiarity of specific hardware components including Lenel badge readers, Bosch request-to-exit devices, and Von Duprin panic hardware; E-Verify compliance; and the ability to self-perform all work with the contractor's own technicians. Bids are due April 6, 2026, at 2:00 PM Eastern Time through the County's electronic bidding system (Euna Procurement), with award to be made to the lowest responsive and responsible bidder. No pre-bid conference or mandatory site visit is required, though bidders are responsible for independent examination of work sites before submitting offers.

The solicitation does not identify specific set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond, though all contractors must comply with drug-free workplace requirements under Florida Statute 287.087 and maintain comprehensive insurance coverage including Commercial General Liability up to $2,000,000 General Aggregate, Automobile Liability between $300,000 and $1,000,000, Professional Liability of $1,000,000 per claim, Cyber Liability of $1,000,000 per claim or incident, and Workers' Compensation and Employers' Liability. Contractors must name Hillsborough County as an Additional Insured on all applicable policies, provide Certificates of Insurance before performing services, and maintain coverage throughout the contract duration with at least 30 days' written notice for any cancellations or material changes. All required insurance carriers must maintain A.M. Best ratings of A- Class 7 or better and be authorized to conduct business in Florida. Vendors must also complete a comprehensive Vendor Security and Compliance Questionnaire assessing compliance with NIST SP 800-53 security standards across multiple domains, including demonstration of support for PKI-based authentication, 128-bit AES encryption minimum standards, FIPS 140-2 compliance, syslog protocol implementation, and role-based access controls. No incumbent vendor or current contractor is identified in the solicitation documents. Participating vendors must submit a Substitute W-9 Form for tax identification purposes and may elect to participate in the County's Direct Deposit Authorization program for electronic payment processing.