SD Snowmobile Program Passive Mobile Data Trail Use Survey

The South Dakota Game Fish and Parks Department is seeking a contractor to conduct a Snowmobile Program Passive Mobile Data Trail Use Survey for the state's 350-mile nationally recognized trail system in the Black Hills. The primary objective is to collect comprehensive data about snowmobile usage using passive mobile data collection methods, including resident/non-resident trail use, unique number of sleds, miles and hours traveled, use intensity at different trail locations, and the percentage of trail use by rental businesses. The procurement is structured as a Request for Proposal (RFP #25RFP14726) with proposals due on May 23, 2025, and an anticipated contract award date of June 16, 2025. Evaluation criteria will include specialized expertise (35%), resources availability (15%), past performance record (15%), project management techniques (10%), ability to handle special project constraints (15%), familiarity with project locale (5%), and financial impact on the snowmobile budget (5%). Interested parties may submit inquiries to Stephanie Buckley at stephanie.buckley@state.sd.us, with all communications to be posted on the state's e-procurement system.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The contract will be for one year from the signature date, with data collection seasons covering 2019-20, 2020-21, 2022-23, 2023-24, and 2024-25, specifically during the snowmobile season from December 15th through March 31st. Proposals must be submitted in both hard copy (original and three copies) and electronic format on a flash drive or USB drive. While a specific budget range is not explicitly stated, the proposal requires a lump sum total project cost, with an option for an additional interactive dashboard. The state reserves the right to reject any or all proposals and negotiate terms with the highest-ranked offeror. All data collected must be anonymous and cannot be connected to any personally identifiable information, with the ultimate goal of providing scientifically sound snowmobile use estimation tools to support future budget decisions and operational efficiency for the South Dakota Snowmobile Program.