SCDPPPS APPLICANT REGISTRY APPLICATION

The South Carolina Department of Probation, Parole, and Pardon Services (SCDPPPS) issued a Request for Proposal (RFP) for a cloud-based applicant registry application to manage law enforcement agent position applicants in Richland County. The solicitation seeks a comprehensive user licensing system that will enable SCDPPPS staff to enter, modify, and track detailed applicant data, including demographics, test scores, certifications, education, and hiring stages. Bidders must demonstrate successful deployment of their system at a minimum of two similar agencies within the last three calendar years and provide records of past performance on Human Resource applicant tracking system projects. The proposed solution must comply with Criminal Justice Information Services (CJIS) standards, integrate with Active Directory user accounts, and be deployable in a secure cloud environment with role-based access controls. Key submission deadlines include questions due by December 1, 2023, at 10:00 AM, a non-mandatory pre-bid conference on December 13, 2023, and proposals due by January 10, 2024, at 3:00 PM. The evaluation process will involve ranking responsive and responsible offerors, with the three highest-ranked required to provide demonstrations of their proposed solutions following Phase One evaluations.

No specific set-aside requirements were identified in the solicitation. The contract includes an initial one-year term with three optional one-year renewal periods, potentially extending the contract from February 21, 2024, through February 21, 2028. Pricing must be submitted as a separate business proposal document with detailed cost breakdowns for years one through five, including clear identification of additional licensing costs. Technical support must be available within four business hours following Help Desk notification, and all deliveries and services shall be provided to SCDPPPS OIT at 293 Greystone Boulevard, Columbia, South Carolina 29210. Offerors are required to obtain a South Carolina Vendor Number and register at www.procurement.sc.gov. However, it is important to note that the solicitation was ultimately canceled on March 13, 2024, by procurement officer Stephen L. Pullie, with all responses rejected and no immediate plans for re-bidding the services. Contractors were required to complete a comprehensive Service Provider Security Assessment Questionnaire covering eleven key security domains as part of their proposal submission.