RIC Adams Chiller Replacement

Rhode Island College is seeking a vendor to replace the chiller in the Adams Library through a Request for Quotation (RFQ26005990) issued on October 3, 2025. The procurement is located in Providence County and encompasses comprehensive mechanical system replacement, including demolition of the existing chiller and full installation of a new chiller with associated piping, ductwork, and electrical infrastructure. The project requires vendors to provide detailed unit pricing for additional work and demonstrate capability to complete substantial project completion by April 1, 2026, with final completion by April 15, 2026. A non-mandatory pre-bid conference is scheduled for October 15, 2025, at 9 AM in the Forman Center (Admissions Building, Room 100), with bid submissions due by October 31, 2025. Vendors must submit a bid surety bond or certified check representing 5% of their proposal value and maintain liability insurance coverage of $1,000,000 per occurrence, along with workers' compensation and automobile liability insurance. Liquidated damages are established at $250 per day for project delays, with the contract term beginning immediately upon purchase order issuance.

The solicitation includes specific set-aside requirements mandating that a minimum of 15% of the project's dollar value be awarded to minority-owned businesses, establishing a clear commitment to minority business enterprise participation. Vendors must provide various certifications demonstrating compliance with state regulations, including disclosure of potential conflicts of interest and adherence to reporting requirements. While specific award value ranges are not explicitly detailed, the comprehensive scope of work suggests a substantial infrastructure investment for the chiller replacement project. The procurement process emphasizes vendor qualifications, technical capability, and regulatory compliance, with additional evaluation criteria likely focusing on technical expertise, past performance, and ability to meet minority business enterprise participation goals. Interested vendors must carefully review all solicitation documents and ensure complete alignment with the state's procurement standards and project-specific requirements.