RFQt Scantron

The City of Fort Worth Purchasing Division is seeking quotes for specialized Liquid Waste Manifest book forms to be used with Scantron iNSIGHT 4 scanners for the Water Department. The procurement is a Request for Quotation (RFQt #25-0227) for an as-needed contract to supply multi-part cut forms with specific technical requirements. The forms must be 11 5/8 inches by 8 inches, contain 25 pages per book, utilize No Carbon Required (NCR) paper for parts 1-5, and feature six distinct ink colors (White, Yellow, Blue, Green, Goldenrod) with six-digit consecutive numbering on each page. Vendors must print on Mark Reflex 60# paper or equivalent and ensure full Scantron equipment compatibility. The solicitation requires vendors to complete several mandatory forms, including an Authorized Signature form, Conflict of Interest Questionnaire, Reference Sheet, and Questionnaire and Requirements document. The proposal is due on August 27, 2025, with electronic submissions required through the Bonfire Portal, and potential vendors must provide comprehensive contact information and references demonstrating capability to fulfill the contract requirements.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain a full-time, permanent business address with email and telephone accessibility, and all supplied items must be of recent production, unused, and suitable for their intended purpose. While specific award values are not detailed, the contract appears structured as an indefinite quantity, as-needed agreement with an initial one-year term and potential for up to four additional one-year renewals. The City reserves the right to make partial awards, select multiple suppliers, and extend cooperative purchasing options to other governmental entities through interlocal agreements. Vendors must comply with Texas Public Information Act provisions, particularly regarding proprietary information markings, and understand that pricing information cannot be designated as proprietary. The procurement process includes a formal four-day protest procedure and requires successful bidders to register for direct deposit payments, with standard payment terms of Net 30 Days.