RFQ 5167 Inventory parts

The Southwest Ohio Regional Transit Authority (SORTA) has issued Request for Quotation (RFQ) 5167 for inventory parts, specifically seeking bids for 33 different transit vehicle components including engine filters, gaskets, sensors, switches, windshields, springs, and various mechanical parts. The solicitation, posted on July 24, 2025, requires all bids to be submitted electronically through the e-Procurement Portal by July 25, 2025 at 11:00 am, with non-electronic submissions considered non-responsive. Vendors must utilize the provided pricing table, include freight costs in their quotes, and explicitly note lead times in days for fulfilling entire delivered quantities. Each bid must specify precise part numbers, with "stock" quotes still requiring lead time documentation, and vendors can select "no bid" if they do not carry a specific part. The evaluation will focus on identifying the responsible bidder submitting the lowest responsive price, with SORTA reserving the right to accept or reject any or all bids. Quotes must remain valid for 30 days, and vendors must confirm all-inclusive pricing, including any necessary core fees.

The procurement opportunity appears to have robust guidelines supporting disadvantaged business enterprises, with explicit references to affirmative action and federal, state, and local regulatory compliance standards. While specific set-aside designations are not explicitly detailed in the documentation, the solicitation suggests a commitment to inclusive procurement practices. The contract will be executed within Hamilton County, Ohio, potentially serving the regional transit infrastructure. No specific incumbent vendors or existing technology integration requirements are mentioned in the available documentation. Although a precise award value is not specified, the comprehensive nature of the 33-part inventory request suggests a potentially significant procurement opportunity for qualified vendors capable of meeting the detailed technical and logistical requirements. Vendors will need to demonstrate technical capability, competitive pricing, reliable lead times, and compliance with regulatory guidelines to be considered for this transit authority parts procurement.