RFQ 5156 Inventory parts

The Southwest Ohio Regional Transit Authority (SORTA) in Hamilton County, Ohio, has issued Request for Quotation (RFQ 5156) for inventory parts for transit vehicles. The procurement seeks 40 different vehicle parts, including sensors, gaskets, tubes, clamps, pumps, and other mechanical components, with quantities ranging from 1 to 20 units per line item. The RFQ requires all bids to be submitted electronically through the e-Procurement Portal by July 10, 2025, at 11:00 am, with mandatory inclusion of freight costs and specified lead times in days for each part. Bidders must use the provided pricing table and can select "no bid" if they do not carry a specific part. Evaluation criteria will include factors such as corporate character, regulatory compliance, operational capabilities, financial resources, and past performance. The contract will be awarded to the responsible bidder submitting the lowest responsive price, with SORTA reserving the right to accept or reject any or all bids.

The RFQ does not specify explicit set-aside designations or restrictions on responding organizations. Bid pricing must include all-inclusive pricing, with quote validity for 30 days and documentation of any core fees. While no incumbent vendors are mentioned, the solicitation emphasizes the importance of precise part specifications and accurate lead time reporting. Vendors must note whether parts are OEM or alternative, with alternative parts requiring specific notation in the lead time notes. The document does not provide a specific budget range or total contract value, leaving the potential award open to competitive bidding based on the lowest responsive price. Potential bidders are required to demonstrate technical capability to provide the specific transit vehicle parts and meet the stringent submission requirements outlined in the RFQ.