RFP 6421 - Microsoft Purview Document Classification Architect

Macomb Community College in Warren, Michigan has issued Request for Proposals (RFP) No. 6421 for a Microsoft Purview Document Classification Architect. The procurement seeks a qualified consultant or firm to design and implement a comprehensive document classification ecosystem across the college's Microsoft 365 tenant. Specifically, the project requires structuring an information architecture, configuring document libraries, applying retention labels, exploring AI-driven classification tools, and developing disposition workflows. Only bidders certified as Microsoft Solutions Partners for Data and AI (Azure) with a lead consultant holding an SC-400 certification will be considered for the contract. The RFP targets a comprehensive document management solution for approximately 8.5 million documents within the college's Microsoft 365 tenant and SAN-based network file shares, with an anticipated 35-40% reduction through a planned document purge. Proposals are due on June 11, 2025, at 2:00 P.M., with a projected project start date of July 1, 2025. Evaluation criteria will include vendor qualifications, proposed methodology, hourly rates, and ability to meet the college's specific governance and records management requirements.

The RFP does not explicitly outline specific set-aside designations for disadvantaged enterprises, but indicates a preference for local vendors in southeast Michigan who can provide hybrid service delivery. The procurement will be conducted on a time and materials basis, with bidders required to submit detailed hourly rates and good faith estimates for various project components. Two optional bid alternates are included: developing staff training modules on data retention practices and creating a playbook for periodic compliance audits. While no incumbent vendor is mentioned, the college has specified that the winning vendor must be capable of providing on-site work with 48 hours' notice. The RFP suggests potential flexibility in contract value, with bidding based on detailed hourly rates and the scope of work involving comprehensive document classification, retention, and management services across the college's digital ecosystem. The project's complexity and specificity of technical requirements indicate a potentially significant investment in modernizing the college's information management infrastructure.