RFP 158197 Video Occupancy Detection System

The Virginia Department of Transportation (VDOT) has issued Request for Proposals (RFP 158197) for a comprehensive Video Occupancy Detection System (VODS) to monitor and verify high-occupancy vehicle (HOV) compliance on toll facilities, specifically targeting the I-66 Inside the Beltway Express Lanes. The initial implementation requires two roadside installations (eastbound and westbound) at mile markers 67.85 and 68, along with a cloud-based backend system capable of capturing and processing vehicle occupancy images at speeds up to 85 mph, handling approximately 2,200 vehicles per hour per lane. The system must integrate with E-ZPass systems, capture and store vehicle images, perform automated and manual violation reviews, and provide a complete solution including project management, installation, testing, and maintenance services. Evaluation criteria are comprehensive, with 104 total points distributed across Supplier Experience and References (24%), Requirements (37%), and Project Implementation and Support (39%), with an additional 5% allocated to Small Business Subcontracting Plans. Key deadlines include a pre-proposal teleconference on January 10, 2025, and proposal submissions due by March 7, 2025, at 2:00 PM ET. Proposers must provide detailed technical capabilities, security protocols, and demonstrate compliance with Commonwealth of Virginia IT security standards.

The RFP strongly encourages participation from small businesses, micro-businesses, and enterprises owned by minorities, women, or disabled veterans, with a specific 3% participation goal for service-disabled veteran-owned businesses. All cloud services and image review processes must be hosted and performed within the United States, with requirements for U.S. citizen-only support staff and domestic data storage. The contract includes a three-year initial term with two optional three-year renewal periods and potential for additional task orders to expand the system to other VDOT toll facilities. While specific contract values are not explicitly stated, the comprehensive pricing form indicates scalable subscription models and firm fixed pricing options. Potential suppliers must demonstrate robust financial stability, with three years of audited financial statements required and a scoring system that can disqualify vendors with low financial ratings. The contract includes significant insurance requirements, including $5 million in errors and omissions and cyber security liability coverage. Pre-proposal conference attendees included multiple potential suppliers such as DURANC INC, Perceptics, D2 Traffic Technologies, Invision AI Inc., Kapsch TrafficCom USA Inc., Oracle, and Conduent, indicating significant industry interest in this procurement opportunity.