Recreation Capital Improvement Program and Asset Management Plan

The City of Fort Collins is seeking qualified professionals to develop a comprehensive Recreation Capital Improvement Program and Asset Management Plan through a Request for Proposal (RFP) process. The procurement targets a detailed assessment and strategic planning effort for the city's recreation facilities, including community centers, sports fields, and aquatic centers. Key deliverables include creating a digital software tool or database for real-time asset management analysis, developing a condition index for assets, and providing budgetary costs for infrastructure replacement. The project requires conducting a thorough inventory and assessment of existing recreation facilities, identifying capital assets, determining replacement costs, and establishing an evaluation formula for prioritizing infrastructure needs. Proposals are due by 3:00 PM Mountain Time on May 8, 2025, with the city requiring ten hard copies of the final report and an electronic copy. The evaluation criteria will comprehensively review the proposal's scope, firm capabilities, assigned personnel, sustainability practices, and cost structure. Proposing firms must submit detailed pricing for each task to enable the city to thoroughly assess cost and scope understanding.

The RFP indicates compliance requirements for equal employment opportunity policies and technology accessibility standards, with potential for the contract to be used by other governmental agencies. While specific set-aside designations are not explicitly detailed, the procurement suggests a preference for firms with demonstrated expertise in municipal recreation asset management and comprehensive infrastructure planning. The project does not mention specific incumbent vendors or existing technology that requires integration. Although a precise budget range is not specified in the provided documentation, the complexity of the project suggests a substantial investment in developing a comprehensive asset management program. The city appears prepared to select a contractor that can provide a robust, adaptable plan with a digital management tool that allows for ongoing assessment and strategic infrastructure replacement. The selected firm will be expected to work closely with city staff to develop a flexible approach to managing recreation department assets that can evolve with the city's changing infrastructure needs.