Q25001361 Stakeholder Engagement in 5-Year Priority Selection

The Hawaii State Department of Health's Family Health Services Division (FHSD) is seeking a qualified community-based, non-profit organization to assist with the next phase of a five-year maternal and child health (MCH) needs assessment for the federal Title V MCH Block Grant. The primary objective is to develop and implement two prioritization processes: an internal FHSD process to identify 7-10 health priorities based on divisional mandates and resources, and a statewide process to gather input from external partners and community members. The selected vendor will work with FHSD programs, a Needs Assessment Advisory Committee, and data analysis contractors to develop user-friendly data findings, select prioritization criteria, and plan internal and external prioritization processes. Key deliverables include mid-project progress reports and a final report due by May 15, 2025. The contract period runs from January 14, 2025, to April 30, 2025, with proposal submissions due by January 13, 2025. The scope of work involves facilitating meetings, potentially including in-person sessions, and supporting the identification of priorities across five population domains: women of reproductive age, pregnant women and infants, children, adolescents, and children with special health needs.

The procurement is specifically restricted to Hawaii-based non-profit organizations registered in the state. Contractors must demonstrate experience with Title V MCH needs assessments, community outreach, population-based assessments, and stakeholder engagement. Financial considerations include a mandatory 0.75% fee to the Hawaii Information Consortium (HIC), capped at $5,000, with payments processed through state purchase orders or credit cards. For awards exceeding $2,500, contractors must comply with the Hawaii Compliance Express system. While a specific budget range is not explicitly stated, bidders are required to submit a Cost and Timeline Proposal form detailing project costs, including Hawaii GET tax. The procurement appears to be competitively bid, with no indication of an incumbent vendor. Successful contractors will need to integrate with existing FHSD data collection efforts and work collaboratively with the Needs Assessment Advisory Committee and other data analysis contractors to achieve the project's comprehensive maternal and child health assessment objectives.