PWC Headlands Beach Automatic Gate Repair

The Ohio Department of Natural Resources (ODNR) is seeking a contractor to repair the entrance automatic gate at Headlands Beach State Park in Lake County following an automobile accident. The procurement involves supplying and installing one 24' x 6' bi-parting swing gate that matches existing exit gates and includes wired LED lighting for visibility. Bidders are strongly encouraged to conduct a site visit with Nick Reale at the park location prior to submitting a response, with a mandatory delivery date of November 21, 2025, and a contract term extending through June 30, 2026. The contract will be awarded to the lowest responsive and responsible bidder on a line-item basis with F.O.B. destination terms, meaning the contractor assumes all freight costs and loss risks until state acceptance. Detailed invoicing will require strict compliance with 11 specific documentation requirements, including submission to Financial Shared Services with elements such as purchase order number, supplier details, itemized charges, and service completion date. The procurement process will be conducted through the OhioBuys platform, which requires all suppliers to obtain an OH|ID credential for system access.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. The contract appears open to standard commercial vendors capable of meeting the technical specifications for gate replacement. Invoicing and payment will follow state standard terms, with a maximum compensation structure that will be defined in the final agreement. While a specific budget range was not disclosed, the procurement documents suggest the project is relatively limited in scope, focusing on a single gate replacement at Headlands Beach State Park. The contract includes standard state provisions requiring contractors to maintain appropriate insurance, comply with background check requirements, adhere to non-discrimination policies, and follow Ohio public records laws. Potential contractors should be prepared to provide comprehensive business location details, affirm compliance with Executive Order restrictions on offshore services, and demonstrate the capability to deliver a gate matching existing park infrastructure within the specified timeline.