Proprietary Source: Mitas Software Maintenance

The Texas Department of Housing and Community Affairs (TDHCA) is conducting a Request for Offer (RFO) numbered 332-RFO25-1009 for proprietary software maintenance services specific to Mitas Software for Loan Servicing and Accounting/General Ledger. The procurement targets maintenance of a specialized software system, with the contract service period spanning September 1, 2025, through August 31, 2026, and potential for up to three consecutive one-year renewals. The solicitation covers maintenance of a proprietary software solution, with the offer opening scheduled for July 14, 2025, at 2:00 P.M. in Austin, Texas. Evaluation criteria are not explicitly detailed in the provided documents, but the RFO indicates that TDHCA reserves the right to accept or reject any submitted offers. Key deliverables appear to include ongoing software maintenance, potential service adjustments, and compliance with specific technological and operational requirements. The procurement is being conducted under Texas Government Code Section 2155.067, with the issuing office asserting the items are proprietary to a single manufacturer.

The RFO includes a requirement for a Historically Underutilized Business (HUB) Subcontracting Plan for contracts expected to exceed $100,000, suggesting opportunities for disadvantaged enterprises. The contract is subject to legislative appropriations, with a cancellation clause if funding is not secured. While no specific incumbent vendor is mentioned, the documents indicate integration with existing Mitas software systems for loan servicing and accounting. The procurement allows for potential pricing escalation and contingency requirements not to exceed 10% of the total estimated cost. Respondents must comply with numerous state regulations, including restrictions on business practices related to human trafficking, interactions with foreign entities, and specific ethical standards. The contract requires vendors to certify compliance with various legal and regulatory requirements, including avoiding business with certain sanctioned entities and ensuring no conflicts of interest with state employees. Though specific budget ranges are not explicitly stated, the comprehensive nature of the requirements suggests a significant contract value for specialized software maintenance services.