North Carolina A&T State University is requesting qualifications for videoboard production services (Project A) and live streaming production services (Project B) for NCAA Division I athletic events, with proposals due July 28, 2026 at 3:00 PM ET through the Bonfire e-Procurement Portal. Vendors must be North Carolina registered with an eVP number and demonstrate a minimum three years of experience providing live production services for collegiate or professional athletics.
Project A encompasses in-venue videoboard production at Truist Stadium and Corbett Sports Center, including live game action, instant replay, graphics, crowd engagement, and sponsor messaging. Project B covers live streaming production and distribution across multiple platforms for designated home athletic events. The estimated annual event volume is 6 football games, 14 men's basketball games, 14 women's basketball games, 13 volleyball events, 2 track and field events, and additional baseball and softball events (quantities TBD), with minimum camera configurations ranging from 4 to 6 cameras depending on sport. Vendors must demonstrate experience with multi-camera NCAA Division I productions and integration with FloSports, WSC Sports, Sinclair Broadcasting/My48, and Daktronics systems.
Pricing shall be submitted on a per-event basis covering labor, equipment, graphics and content creation, replay services, show control operations, and audio services. The contract term is one year with options to renew for up to four additional one-year terms, subject to satisfactory performance and funding availability. The University intends to award one or more contracts and reserves the right to make separate awards to different vendors for individual projects or to cancel the RFQ entirely. Vendors may bid on either project individually or both simultaneously.
Required qualifications include three client references from comparable engagements within the last five years, financial stability certifications, and Commercial General Liability insurance of $1 million per occurrence, Cyber Liability of $1 million, and Workers' Compensation at statutory limits. Written questions are due July 23, 2026 at 12:00 PM, with responses by July 24. Contract awards are anticipated by August 3, 2026. All recordings, graphics, and deliverables become University property upon acceptance and payment. The University encourages incorporation of student assistants into operations when practical and reserves the right to conduct interviews, presentations, demonstrations, and site visits with reasonably qualified vendors prior to award.