Program Management Services

The School District of Lee County, Florida, issued Invitation to Negotiate (ITN) No. N267520JA on January 28, 2026, to procure comprehensive Program Management Services for district capital projects serving a 99,300-student campus system spanning multiple cities including Fort Myers, Cape Coral, and Bonita Springs. The District seeks a qualified agency to provide an Executive Liaison positioned continuously at District offices (8:00 AM to 4:00 PM daily) and Project Managers to lead field operations, manage licensed Florida design professionals across multiple disciplines, and coordinate bidding and construction services from project conception through completion, excluding building official phase execution. Proposers must submit firm pricing for standard and overtime hourly rates for five personnel categories: Executive Liaison (Onsite), Project Manager, and three Additional Support positions, with all labor, supervision, overhead, profit, insurance, bonds, tools, vehicles, equipment, mileage, trip charges, and travel time included in unit pricing. The procurement is evaluated on seven weighted criteria: Business Profile (20%), Methodology and Project Approach (20%), Related Experience (15%), Cost Controls (15%), Proposer's Workload (10%), Pricing (11%), and References (9%). Proposers must submit a minimum of three client references demonstrating prior program management experience, with evaluation conducted on a five-point performance scale across multiple dimensions including service duration, project scope, staff expertise, and cost savings realized. A pre-submission conference is scheduled for February 4, 2026, at 11:00 AM via Microsoft Teams, written questions are due February 11, 2026, at 2:00 PM EST, and electronic proposals must be submitted through the Bonfire procurement platform by February 25, 2026, at 2:00 PM EST, with evaluation committee meetings on March 4, 2026, and optional interviews potentially scheduled for March 11, 2026.

The contract term is three years commencing upon School Board approval in May 2026, with options to renew for three additional one-year periods, not to exceed six years total. Pricing is structured around hourly labor rates for personnel categories and a tiered Fixed Fee Rate Schedule ranging from $15 to $39,000 based on aggregate material costs, with contractors billing materials at wholesale prices plus corresponding fixed fees; rental equipment costs are reimbursed at correlated fixed fee rates with all rental credits returned to the District. All subcontractors must comply with identical requirements, and sub-contracted labor rates must not exceed contractor labor rates or be negotiated at the time of work. Extensive insurance coverage is required, including Workers' Compensation with statutory Florida limits and $500,000 employer's liability, Commercial General Liability at $1,000,000 per occurrence, Automobile Liability at $1,000,000 per occurrence, and Professional Liability at $1,000,000, with the School Board named as Certificate Holder and Additional Insured on all policies except Workers' Compensation and Professional Liability. The solicitation documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, budget ranges, or award values; however, the District reserves the right to negotiate with multiple top-ranked firms, create a short list, and award based on best value considering price, quality, suitability, and lifecycle costs.