Private Property Tree Maintenance

The City of Ann Arbor is soliciting proposals for a Private Property Tree Maintenance contract through RFP #25-40, funded by a United States Department of Agriculture Forest Service Inflation Reduction Act Urban & Community Forestry Grant. The procurement seeks a qualified vendor to perform tree maintenance services, including pruning and removal, on private properties within Ann Arbor. Key deliverables include conducting site visits with property owners, providing maintenance recommendations, prioritizing work needs, and executing tree maintenance following industry standards such as ANSI A300 and Z133 Standards and International Society of Arboriculture best practices. Evaluation criteria will encompass professional qualifications, past project experience, proposed project timeline, and fee proposal, with potential interviews in October 2025. The pre-proposal meeting is scheduled for August 26, 2025, with proposals due by September 26, 2025, at 2:00 p.m. local time. The project will be conducted in three cohorts from January to March in 2026, 2027, and 2028, with potential emergency on-demand work outside those periods. The selected vendor will work directly with the City's project manager to manage workloads and project implementation.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. The City anticipates making a single award for this contract, with a total value not to exceed $300,000, valid through April 30, 2028. The contract aims to support the city's A2ZERO climate plan by enhancing urban tree canopy resilience and providing tree maintenance services to private property owners at no cost. Contractors will be responsible for comprehensive tree maintenance, including community outreach, site assessments, work prioritization, and actual pruning or removal activities. The project is structured as a pass-through partnership with American Forests and seeks to improve tree health, develop tree structure, mitigate risks, and provide necessary clearance. Pricing submitted in the proposal will remain firm through the contract's duration, ensuring stable costs for the City of Ann Arbor throughout the three-year implementation period.