Print Services

The Washington State Lottery is conducting a competitive solicitation (RFQQ246) for print services, seeking to establish contracts with up to five qualified printing service providers to support the lottery's marketing and point-of-sale material production. The procurement covers comprehensive printing services, including production of Playcenter Inserts, Counter Cards, POS Kiosks, Headers, and Retailer Information Sheets to be distributed across seven locations in Washington State. Bidders must demonstrate capabilities in digital and offset printing, prepress services, bindery, and ability to handle complex printing projects with high-quality color reproduction and sustainability considerations. The evaluation will be based on multiple criteria, including cost of sample jobs, quality of provided samples, references, and overall response quality, with a total possible score of 300 points across ten scored sections. Key dates for this solicitation include a virtual pre-bid conference on April 10, 2025, with bid submissions due by May 1, 2025 at 2:00 p.m. Pacific Time, and an anticipated test run period from May 20 to June 6, 2025. Contractors must provide digital proofs within two business days, physical proofs within three business days after digital proof approval, and complete shipping within five business days of physical proof approval.

The solicitation includes specific business inclusion goals, with preferences for 10% minority and women-owned businesses, 5% veteran-owned businesses, and 10% Washington small businesses. Bidders are encouraged to engage small, veteran-owned, and diverse businesses as subcontractors, with voluntary participation in the Diverse Business Inclusion Plan. Vendors must be registered with the Washington State Department of Revenue and can self-identify as minority/women-owned, Washington small businesses, or veteran-owned businesses. The estimated annual contract value is approximately $250,000, based on historical spending of around $205,000 for similar services, with a potential contract term of 24 months and the possibility of two one-year extensions. Contractors are required to maintain necessary state, federal, and local licenses, have at least three years of continuous similar work experience, and produce work within Washington State. Insurance requirements include comprehensive coverage for commercial general liability, workers' compensation, employer's liability, and commercial automobile liability, with minimum coverage amounts and specific rating criteria for insurance providers.