Preventive Maintenance and Water Treatment Service

The New York State Office of Mental Health (OMH) and Central New York Psychiatric Center are seeking a contractor to provide comprehensive preventive maintenance and water treatment services for their facility located at 9005 Old River Road in Marcy, NY. The procurement is structured as an Invitation for Bid (IFB) with a mandatory pre-bid conference and site visit scheduled for July 9, 2019. The required services include water treatment for various heating and cooling systems, involving detailed tasks such as sampling, testing, system checks, inspections, calibrations, adjustments, component replacements, and repairs across multiple buildings. Potential bidders must submit their proposals by July 30, 2019, at 3:00 PM, using a specific Bid Quote Sheet in Excel format. The contract requires thoroughly trained and certified technicians who can perform comprehensive water treatment services, with a detailed Schedule Matrix outlining specific preventive maintenance tasks. Evaluation criteria focus on selecting the most responsive and responsible bidder offering the lowest total bid amount who meets all mandatory requirements. The anticipated contract period spans five years, from December 1, 2019, to November 30, 2024.

The contract includes specific set-aside and subcontracting goals for minority-owned (16%), women-owned (14%), and service-disabled veteran-owned (6%) businesses. While no service-disabled veteran-owned business set-aside is specified, the procurement encourages diverse business participation. The contract includes an annual $5,000 material allowance for potential time and material repairs, with a fixed 10% markup on materials and no reimbursement for travel expenses. Contractors may use subcontractors but must ensure they adhere to the same contract terms, and the facility retains the right to reject service providers. The contract is subject to New York State prevailing wage requirements and includes provisions for potential contract termination if service requirements are not met. Pricing will remain fixed throughout the contract term, and bidders are required to submit various certifications, including worker's compensation and disability benefits coverage. The total contract value appears to be centered around a $25,000 time and material allowance, with specific unit costs for routine maintenance tasks across the facility's water treatment systems.