Preventive Maint. Services - LDH-OPH

The Louisiana Department of Health - Office of Public Health (LDH-OPH) is soliciting bids for Preventive Maintenance Services for scientific laboratory instruments, specifically eight Agilent GC and GCMS systems located in East Baton Rouge Parish and Baton Rouge City. The procurement is an Invitation to Bid (ITB) with Solicitation #3000024452, seeking a service contract for annual preventive maintenance, on-demand repair calls, and comprehensive support for laboratory equipment. Bidders must be certified Agilent technicians capable of providing onsite repairs, using genuine Agilent parts, and offering telephone support. The contract will initially run from July 1, 2025, to June 30, 2026, with potential renewal options for two additional 12-month periods, not exceeding a total of 36 months. Key deadlines include a bid submission and public opening date of April 8, 2025, at 10:00 AM CST, with electronic responses accepted through the LaGov vendor portal. The State intends to award the contract on an all-or-none basis to the lowest responsive and responsible bidder meeting all specified requirements and technical specifications.

The solicitation documents do not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability, with specific minimum coverage limits. While no incumbent vendors are mentioned, the contract requires detailed integration with existing Agilent laboratory systems with End of Guaranteed Support (EGS) dates ranging from October 31, 2027, to June 30, 2030. Payment will be processed electronically through LaCarte procurement cards for purchases under $5,000 or via Electronic Funds Transfer (EFT). Invoices will be managed through the DHH-OPHLaboratory_AccountsReceivable@la.gov email address, with the primary project contact being Michelle McCarthy. Although a specific budget range is not explicitly stated, the contract involves maintenance services for eight distinct laboratory systems, suggesting a substantial but undefined potential contract value.