Poster FramesBid Documents

The Indiana Department of Administration is requesting quotations on poster frames for the Indiana Bureau of Motor Vehicles Marketing and Communications team under RFQ 235-87911, with bids due August 20, 2026 at 3:00 p.m. Bidders may claim Indiana Business Preference (Buy Indiana), Indiana Manufactured Preference, Small Business Preference, U.S. Manufactured Product Preference, and preferences for recycled-content materials and soybean-based ink, each with specific documentation requirements. MWBE and Indiana Veteran Owned Small Business Enterprise (IVOSB) subcontractor commitment goals apply and must be addressed with signed commitment letters.

The solicitation does not specify item quantities, unit specifications, or contract term length — these details are referenced in accompanying bid list templates not provided in the publicly available RFQ package. Pricing must be submitted on a firm, fixed-price basis with unit prices and extended totals clearly identified, F.O.B. destination. The State will not include taxes in payment and will remit via electronic funds transfer following receipt of goods.

All bids must be submitted by email to Brett Bobb at bbobb@bmv.in.gov, by fax to (317) 233-4234, or by mail; this solicitation is not eligible for electronic submission through the State's Supplier Portal. Bidders not currently registered with the State's Procurement Division must complete registration within five days of award notification. The standard contract includes a 90-day minimum warranty or manufacturer's standard, whichever is longer, and requires compliance with drug-free workplace, employment eligibility verification, and ethics certifications. Contact Brett Bobb, Purchasing Administrator, at bbobb@bmv.in.gov or (317) 234-1458 for questions.