Portable Toilet Rental

The Town of Fairfield, Connecticut, through its Department of Public Works and Recreation Department, is seeking competitive bids for portable toilet rental services across various municipal locations. The procurement covers comprehensive portable toilet placement, maintenance, and servicing for year-round, seasonal, and special event needs, with an initial contract term from August 1, 2025, to June 30, 2026, and potential four one-year renewal options through June 30, 2030. The contract requires approximately 17 year-round units, 23 additional spring/summer/fall units, 2 winter units, and 26 units for the annual Independence Day fireworks event, with specific requirements including fiberglass or plastic non-porous units, self-contained chemical toilets, weekly cleaning services, waste pumping, chemical replacement, and supply replenishment. Bidders must provide weekly cleaning, emergency response within 24 hours, and comply with all health regulations and waste disposal laws. The bid submissions are due on July 30, 2025, by 11:00 AM via the Euna (Bonfire) Portal, with a public bid opening conducted via a recorded Zoom meeting, and contractors must submit comprehensive references, insurance documentation, and comply with local procurement terms and conditions.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. The bid documents require comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000), Umbrella Liability ($3,000,000), and Workers Compensation, with the Town of Fairfield and its Board of Education named as additional insured parties. Three vendors have previously submitted bids for similar services: United Site Services Northeast Inc., United Rentals North America Inc., and GI Johns LLC, with pricing ranging from $58 to $80 daily/weekly for standard and handicapped accessible units. Monthly rates for restroom trailers vary between $3,000 and $4,000, indicating potential contract values in the range of $50,000 to $150,000 annually, depending on the specific service requirements and units deployed. The Town reserves the right to reject any or all bids and select the proposal most advantageous to its interests, with pricing to be submitted on both monthly and per diem bases to accommodate varying rental periods.