Playing Field Evaluation Services at Truist Stadium

The City of Winston-Salem is seeking proposals for playing field evaluation services at Truist Stadium, home of the Winston-Salem Dash Minor League Baseball team, located in Forsyth County, North Carolina. The procurement focuses on a comprehensive field evaluation to support future renovation of the playing field, with strict adherence to Professional Development League (PDL) facilities compliance guidelines established by Major League Baseball. Interested firms must have completed at least three comparable playing field evaluation studies, preferably in Minor or Major League Baseball settings. The evaluation will encompass extensive technical analyses, including as-built drawing review, topographic surveying, core sample testing, irrigation and drainage system audits, and developing a complete report of findings with renovation recommendations. Electronic PDF proposals are due by 4:00 PM on March 28, 2025, limited to 18 pages and submitted to bids@cityofws.org. The city will evaluate vendors based on overall experience, past performance, staff expertise, and familiarity with high-performance sand base athletic field evaluations. Final deliverables will include a comprehensive report, an in-person stakeholder presentation, and a preliminary project cost estimate.

While no specific set-aside designations are explicitly mentioned, the procurement indicates a preference for North Carolina firms or vendors with reduced travel expenses. The city reserves the right to either advertise a formal Request for Proposals or directly negotiate with the most qualified vendor. No incumbent vendors are identified in the documentation, and no specific budget range is provided for the evaluation services. The procurement is open to professional consulting firms and engineering teams with demonstrated expertise in athletic field assessments, particularly those with experience in baseball facility evaluations. The city will prioritize vendors who can provide a thorough analysis of the existing surface and articulate precise renovation requirements to achieve full PDL compliance and create a high-performing sand base surface for Truist Stadium.