The Board of Commissioners for Charles County, Maryland is issuing Request for Proposal (RFP) 25-015 seeking qualified multi-disciplined consulting firms to provide planning and infrastructure management plan review process integration services to the Department of Planning & Growth Management. The procurement aims to streamline the county's development review workflow by merging concept, site, and final review phases into a single, comprehensive integrated system that improves interdepartmental communication and efficiency. The selected consultant must deliver a Process Mapping Report, Training Materials, a Pilot Project Report, and a fully operational Integrated Process, with the project structured across five phases over an anticipated 8-month period: Process Mapping (2 months), System Development (3 months), Training and Pilot Implementation (2 months), Full Implementation (1 month), and ongoing Feedback and Continuous Improvement. Required key personnel include a Project Manager with PMP certification, an Engineering Lead with Maryland Professional Engineer licensure, Planning and Zoning Leads with American Institute of Certified Planners (AICP) certification, an Environmental Engineering Lead, and a GIS Specialist, with all consultants demonstrating a minimum of five years of relevant experience. The evaluation criteria allocate 100 total points: 50 points for cost, 20 points for project understanding and capability, 15 points for the consultant's approach to integration, 10 points for key staff experience, and 5 points for professional references. The pre-proposal meeting is scheduled for December 4, 2024, at 11:00 am via virtual attendance (registration required through the County's eProcurement Portal), proposals are due January 22, 2025, at 11:00 am, and the contract base term is 270 consecutive calendar days following the Notice to Proceed with two optional 1-year renewals at the County's discretion.
The procurement includes an aspirational goal of 25 percent Minority Women Business Enterprise (MWBE) participation, and Charles County has established a Small Local Business Enterprise (SLBE) Program that may provide preferences for registered local businesses. No incumbent vendors or current contractors are identified in the solicitation documents. The contractor will be required to provide comprehensive insurance coverage including commercial automobile, workers' compensation, general liability, and professional liability insurance, with specific terms and amounts to be determined through negotiation. Compensation will be structured as a lump sum pricing proposal for the integrated plan review process, with payment made in milestone increments as negotiated between the county and the contractor; the original estimated project cost is $100,000, with funding derived 100 percent from county sources for fiscal year 2025. Additional support services outside the original scope may be requested and will be compensated using pre-negotiated hourly rates subject to county approval.