Payroll Services

Maiker Housing Partners, a public housing authority serving Adams County, Colorado, is seeking a comprehensive payroll services provider through Request for Proposals (RFP) No. P25002. The solicitation targets a vendor capable of delivering full-scale payroll administration for their 110 full-time employees, with required services encompassing payroll processing, time and attendance tracking, benefits administration, applicant tracking, performance management, and HRIS solutions. Proposers must demonstrate robust system integration capabilities, specifically with the existing YARDI system, and ensure compliance with federal and state regulations including PERA and FAMLI. The evaluation will be based on a weighted scoring system: proposed costs (25 points), qualifications and capacity (25 points), technical approach (20 points), relevant experience (20 points), and overall proposal quality (10 points). The proposal is due on October 16th, 2025, at 3:00 PM MST, with the contract to be awarded on a "best value" basis. The RFP emphasizes the need for comprehensive security protocols, data management capabilities, and a proven track record of supporting public housing authorities.

The solicitation encourages diverse business participation, with opportunities for Resident-Owned (RBE), Minority-Owned (MBE), and Woman-Owned (WBE) Business Enterprises to submit proposals, though certification is not mandatory. The current payroll services provider is Paycom, and the new contract's initial period will be determined during the award process. The pricing structure includes a firm-fixed fee per employee per month, with provisions for additional consultant hours. While professional services firms are currently exempt from Section 3 HUD requirements, proposers must complete comprehensive disclosures including potential debarment status, personal relationships with agency commissioners, and felony conviction histories. Maiker Housing Partners reserves the right to negotiate fees and terminate the contract with 10 days' notice. The proposed contract will require proposers to maintain appropriate insurance coverage, including Workers' Compensation, General Liability, and Professional Liability, though specific budget ranges were not explicitly detailed in the procurement documents.