James City County is soliciting proposals for a comprehensive Parks and Recreation 2026 Master Plan through RFP 20250777, seeking qualified consulting firms to develop a strategic ten-year roadmap for parks and recreation facilities. The primary objective is to create a comprehensive plan that guides planning, development, programming, and maintenance of indoor and outdoor recreational spaces, addressing community needs, national accreditation requirements, and future goals. The county requires a detailed master plan that encompasses a holistic approach to parks and recreation services, building upon their last master plan update from 2017. Proposals must be submitted electronically via Demand Star by April 3, 2025, no later than 2:00 p.m. local time. Potential bidders are required to submit written questions to Pam Dawson via email no later than March 17, 2025, with all pertinent questions to be answered through addenda uploaded to Demand Star and the James City County website. The procurement seeks a consulting firm with demonstrated expertise in parks and recreation planning, community engagement, and strategic facility development. While specific set-aside designations or disadvantaged enterprise requirements are not explicitly detailed in the provided documentation, the procurement appears to be an open competitive solicitation for consulting services. No incumbent vendors or current contractors are mentioned in the proposal details. The scope suggests a comprehensive planning effort that will likely require significant technical expertise in municipal recreation planning, community needs assessment, and strategic facility management. The RFP indicates this is a critical planning document intended to guide parks and recreation services for the next decade, implying a potentially substantial project value, though no specific budget range is specified. Interested consulting firms should be prepared to demonstrate substantial experience in municipal parks and recreation planning, community engagement methodologies, and the ability to develop forward-looking, adaptable strategic plans that can accommodate evolving community recreational needs.
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