OVERNIGHT RESPITE SERVICES

Dutchess County Office for the Aging is seeking Overnight Respite Services providers through a competitive Request for Proposals (RFP) process, with proposals due on October 8, 2025, at 2:00 PM EDT. The county aims to contract with skilled nursing facilities and assisted living facilities to provide temporary overnight care for seniors, offering caregivers respite and time for personal activities. Qualified providers will be responsible for managing client intake, medication administration, and ensuring appropriate care in residential settings. The initial contract term will run from January 1, 2026, to December 31, 2026, with potential extensions for four additional one-year terms. Evaluation criteria will focus on organizational capacity, program design, service delivery model, staffing adequacy, and cost reasonableness. Proposers must submit comprehensive documentation, including technical and cost proposals, references, insurance acknowledgments, and non-collusion affidavits. Electronic submissions are mandatory through the Empire State Purchasing Group's BidNet Direct portal, with specific technical requirements for file uploads and document formatting.

The county encourages submissions from Minority and/or Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), providing potential advantages for qualifying organizations. Contractors will be reimbursed at a daily rate for overnight stays, with the specific rate to be proposed by bidders for each contract year. The procurement supports the National Family Caregiver Support Program, which aims to enhance support for caregivers and prevent long-term care facility placement. While no specific incumbent vendors are mentioned, the county plans to award contracts to multiple qualified contractors to ensure service availability and flexibility. Although a precise budget range is not specified, the solicitation indicates that the county will select providers based on their ability to meet program standards and deliver high-quality respite care. Technical support for the bidding process is available through BidNet Direct, with vendor support accessible via email and phone during standard business hours.