OPEN ENROLLMENT 2025-2026 POSTCARDS

The State of Ohio, through the Department of Administrative Services (DAS) General Services Division, is seeking a printing and mailing contractor to produce 49,480 Open Enrollment 2025-2026 postcards for state employee benefits communication. The solicitation, designated as ITB SRC0000029236, requires the production of 9" X 6" postcards with four-color printing on both sides, featuring bleeds and printed on 100# uncoated smooth finish card stock. Specific delivery requirements mandate USPS presort standard mailing for in-home delivery no later than April 22, 2025, with the vendor responsible for fronting all postage costs. The bid is to be submitted exclusively through the OhioBuys online platform, with a firm bid opening and submission deadline of March 31, 2025. The project involves precise specifications, including ink jet addressing of postcards, with 49,468 postcards to be mailed and 12 to be sent directly to Eric Hagely at a specified address. Pricing will be determined by unit pricing with no more than three decimal places, and the lowest lot total price will be calculated by multiplying estimated usage by the unit price.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises within the provided documentation. No incumbent vendors are directly mentioned in the solicitation materials. The total project volume is relatively substantial at 49,480 postcards, suggesting a potential contract value that would be attractive to mid-sized printing and mailing contractors with capabilities in high-volume, time-sensitive communication production. Contractors must complete an Affirmation and Disclosure Form, which requires compliance with Executive Orders regarding offshore services and data location transparency. The invoicing will be processed through DAS State Printing, with postage to be listed as a separate line item. While specific budget ranges are not explicitly stated, the scope suggests a contract that would cover design, printing, addressing, and mailing services for the state's employee benefits open enrollment communication materials.