SRC0000029236 ITB.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

PRESSWORK SHALL NOT BE SUBCONTRACTED UNDER THIS CONTRACT

INVITATION TO BID FOR: OPEN ENROLLMENT 2025-2026 POSTCARDS

BID NUMBER: SRC0000029236

BID NOTICE DATE: MARCH 26, 2025

OPENING DATE: MARCH 31, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE,

VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void. https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at (614)-752- 0060 or e-mail: mike.ruehrmund@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide POST CARDS for use by the Ohio Department of Administrative Services.

2. QUANTITY: 49,480 EA (exact quantity)

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together.

Failure to bid all items will disqualify your bid.

4. SPECIFICATIONS: 9” X 6” post card, four-color, printed 2 sides with bleeds, 100# uncoated smooth finish. Mailing presort standard via USPS for in-home delivery no later than April 22, 2025. Vendor will front the postage.

A. SIZE: 9” X 6”

B. STOCK: 100# uncoated smooth finish card stock

C. PRESSWORK: prints two sides, head-to-head

D. INK: four-color process

E. BINDERY: Ink jet addresses, standard presort and deliver to Post Office

F. FINISHED TRIM SIZE: 9” X 6”

G. TYPESETTING: Use vendor Standard Presort Indicia

H. SUPPLIED TO VENDOR: A pdf and spreadsheet will be furnished to the awarded vendor. Return all state supplied materials to the proof to person.

I. PROOF: A color proof shall be delivered to: Eric Hagely at eric.hagely@das.ohio.gov

J. PACKAGING: Carton pack, label with title and quantity.

K. ADDITIONAL SPECIFICATIONS: Mailing approximately 49,468, sending 12 to Eric Hagely, 30 E Broad St., 38th Floor, Columbus, OH 43215. Postage will be added to the invoice as a separate line item.

5. DELIVERY: REQUIRED IN HOME APRIL 22, 2025, OR SOONER (DELIVER TO: USPS FOR MAILING).

6. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL INVOICES MUST REFERENCE: JOB NUMBER SRC0000029236 WITH A SIGNED DELIVERY RECEIPT.

7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE

EMAIL.

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: