Napa County is seeking a contractor to provide an online surplus auction services solution for selling government property, primarily focusing on office furniture, fixtures, and small equipment, with potential inclusion of vehicles and heavy equipment. The Request for Proposal (RFP) #CEO092503 was released on September 24, 2025, with proposals due by October 21, 2025, at 5:00 pm. The county aims to award a five-year contract running through December 2030, contingent on successful contract deliverables. The evaluation process will comprehensively assess vendors across multiple criteria: company history (10 points), background and approach to scope of work (60 points), environmental sustainable business practices (5 points), pricing and costs (25 points), with an additional 18 points awarded through product demonstrations. Contractors will be responsible for providing an internet-based auction system enabling the county to list surplus items and facilitate buyer bidding, with the expectation of collecting payments and remitting net proceeds to the county. The RFP demonstrates a preference for local vendors with a billing address within Napa County when qualifications are otherwise equal. While no specific set-aside designations are explicitly mentioned, the county emphasizes compliance with non-discrimination requirements, particularly adhering to Americans with Disabilities Act (ADA) and Section 508 of the Rehabilitation Act standards. Contractors must ensure all materials are fully accessible, including closed captions, video descriptions, and 508-compliant players. Though specific budget ranges are not detailed, the contract agreement template suggests compensation will be structured with a maximum payment amount per fiscal year, to be determined during contract negotiations. The county reserves the right to award the contract to the vendor providing the best overall value, with the selection process including initial proposal evaluation and mandatory product demonstrations for top-ranked respondents in November 2025.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Online_Surplus_Auction_Services.pdf | 280KB | 9/24/25 | ||
Scope_Building_Instructions.pdf | 357KB | 9/10/25 | ||
Contract_Agreement_Template_Example.pdf | 231KB | 9/18/25 |